For example, do you need a visa or special vaccinations for the country you are traveling to? Or do you need to arrange a rental car, have information about the rules concerning (hand) luggage, participate in corporate savings programmes or know more about other travel related matters? You will find all the information below.
e-Business Travel always accessible
When you are on a trip, you can always can call us 24/7 in case of emergency. When you book with e-Business Travel, you will receive our emergency number. If you urgently require assistance outside office hours, you will be connected to one of our own employees. We do not work with a call centre. We offer you a personal approach and service. This allows us to help you directly and efficiently.
Book flights online
If you wish to book your entire business trip in one system, you can do so in our online booking tool Atriis. This unique tool is designed for both business travel agencies and customers. Whether you are a traveller, travel manager or management assistant and book trips occasionally or on a daily basis, our user-friendly system offers numerous possibilities.
Through Atriis you have access to an extensive worldwide offer of airlines, including low cost airlines such as Transavia and Ryanair. If you wish to book a rental car, Atriis offers you a wide choice of companies and booking a transfer to/from the airport, a train ticket or a taxi is also effortless in our booking tool. If you want to book a hotel room, you have access to the offers of a large number of suppliers with more than a million accommodations.
The online tool can be customised to take into account your travel and/or approval policy. Profiles are created of all travellers, so that important information and specific requirements are available in the tool. In short, the possibilities are endless. If you want to know more about our online tool, we would be happy to give you a demo. Just let us know.
With most airlines, you can check in online and book a seat up to 24 to 36 hours in advance. Visit the website of the airline company you fly and you can check in. Have a good trip!
Corporate savings programmes
One of the many benefits of regular travel is that you can participate in various savings programmes. You can save on a personal level with frequent flyer cards, but as a company you can also earn points by participating in one of the corporate loyalty programmes. Even better: you can save twice by using private savings systems as well as corporate savings programmes!
Bluebiz is KLM’s corporate savings programme for business travel. Save blue credits and easily exchange them for free airline tickets, upgrades, extra baggage, lounge access, a seat with more comfort or use your blue credits to offset the CO2 emissions of your company in the last 12 months. Bluebiz takes business travel to a higher level with the following benefits: savings (1 blue credit is 1 euro), flexibility (free name changes), recognition (by KLM at the gate, check-in and on board) and priority (preferential treatment at KLM service points ). With bluebiz, as a Flying Blue member, you will also receive your Flying Blue Miles in addition to blue credits. For example, a business flight provides double benefits: blue credits for your company and Flying Blue Miles for the traveller.
Participation in bluebiz is free of charge and very simple. You can register here. You will receive your bluebiz data within a few days after registration. If you fly with KLM, Air France or one of the bluebiz partners within six months of registration, you will also receive an additional bonus of 50 blue credits. You can read more at bluebiz.com
Star Alliance – Benefit Points
Save Benefit Points for your organisation with Star Alliance’s PartnerPlusBenefit savings programme. Register your organisation and you will receive Benefit Points on every flight. You can exchange these for free flights, free upgrades and articles from the Lufthansa WorldShop. Participating airlines are Air Canada, Air China, ANA, Austrian Airlines, Brussels Airlines, Eurowings, LOT Polish Airlines, Lufthansa, Swiss International Airlines, TAP Portugal and United Airlines. Participation in this savings programme is free of charge and travellers can simultaneously save points with one of the Star Alliance frequent flyer programmes.
Other corporate savings programmes
The following companies also have corporate savings programmes: British Airways (On Business), Emirates (Business Rewards), Etihad (BusinessConnect), Finnair (Corporate Programme), Qatar Airways (Beyond Business) and Turkish Airlines (Corporate Club). You can register for these programmes via the companies’ website.
Renting a car at your destination can be expensive and time-consuming. It is a lot more relaxed if this is already arranged for you. e-Business Travel works together with Sunny Cars. Via the reservation system below you have a good overview of the available cars and associated rates. This way you can easily pre-arrange the rental car of your choice. You can book your car online via Members’ Benefits using a special promotional code. This gives you 5% discount. Ask us about the link. Of course we can also arrange the car rental for you. Click to reserve a car.
Restrictions for hand luggage and checked luggage
What is allowed in your hand luggage and what will you put in your suitcase? It is important to take the international restrictions into account. Read all about the hand luggage and checked luggage restrictions here: https://www.schiphol.nl/en/page/prepare-your-bags-for-travel/
Check my trip
You can view all the information about your trip via Check My Trip. This is an online travel tool that gives you access to a dashboard with real-time reservation details, supplemented with information about the destination (weather, phone codes, event guide, etc.). In addition, the tool allows you to place your travel data in your diary. This is useful for yourself, but also for the home front. We will automatically send you the link by e-mail with your travel confirmation.
Always check whether you need a visa to enter the country you travel to. In some countries you can arrange a visa upon arrival. When you book a ticket to a country that requires a visa, our travel advisors will point that out to you. If desired, we can also bring you in contact with a visa service that arranges everything for you. Ask our travel consultants!
When you travel abroad and especially when you stay for a longer period of time, it’s important that you check whether you need certain vaccinations and/or malaria tablets. Opinions on this are always personal. Your GP can advise you on this.
Travel to America and Canada
When traveling to America, you are required to register with the US government under the ESTA programme (Electronic System for Travel Authorization (LINK)). This is a way for the US government to pre-register travellers to the US. Without ESTA authorisation you are not allowed to board a flight to America. Apply directly. The fee for this is US $ 14,- Apply directly
When you travel to Canada without a visa, you are required to apply for an eTA (electronic Travel Authorisation) with the Canadian government. It costs $7 CAD and you can apply here.
When you travel frequently, you may want to use the Privium programme offered at Schiphol. With a Privium membership you can quickly cross borders and clear security using the iris scan. With Privium Plus you can also park your car close to the airport and make use of the Privium Club Lounge.
Schiphol VIP service
Do you want to start your journey relaxed and in luxury? Then Schiphol VIP service offers you the most exclusive way to travel. You have privacy, peace and personal service, regardless of which airline you travel with. Because the VIP Centre is separate from the regular passenger terminal, you will not notice the hustle and bustle of the airport. You check in at the Vip Centre, where your luggage will be collected. You can relax or work in a private lounge and enjoy the food and beverages offered. Shortly before departure of the flight you will be picked up by a private driver and taken to the aeroplane by luxury car. The VIP Centre is open daily from 6 am to 11 pm.
Duty of Care
Should one of your employees run into a travel problem along the way, for example weather problems, an unexpected hospitalisation etc., as a company you have a duty of care for the safety of your employees. In the event of a calamity, you want to know whether your employee is safe or can be brought to safety. If you have difficulty in keeping track of your reservations we can help. If your employee has booked with us, we can advise where they are at that moment, as we have all the travel data (whilst taking the GDPR into consideration) and know exactly what action we should take. Our professional and highly experienced staff on the 24 hrs service can help you and your employees in case of emergency. This way we take your duty of care out of your hands!
Flexible reporting of your business trips via Management Information System
You probably know how much your company spends on business trips each year. But do you also know to which destinations your organisation flies the most, what the average ticket price is and which employee flies the most or makes the highest costs? This is just a selection of the information we can provide. Our extensive management information system gives you a very detailed picture of the travel behaviour of your organisation. We can also deliver a CO2 report if you wish. Together we analyse the data to see if you can use your travel budget more efficiently. By means of well-organised reports, we map out the expenditure for you. You can indicate how often you want to receive these reports.
Payment solutions & Invoicing
e-Business Travel works with a fixed transaction fee, so your costs are always transparent and well-organised. You have three options for paying the travel expenses:
- On account: we pay the travel costs directly and send you an invoice. On this invoice all flights are specified including details of the traveller and possible cost codes. We can also send you a two-weekly or monthly cumulative invoice.
- Credit card: we book the travel costs on the corporate credit card or on the traveller’s card. You then have a deferred payment term of an average of 30 days. The overviews you receive may be less specified.
- Business Travel Account by Airplus and American Express: this works in the same way as a credit card, but with the advantage that you can receive a summary statement with company-specific data, such as personnel numbers, cost codes, departments or project numbers.
Would you like more information about payment solutions for your company? Then contact e-Business Travel at +31 (0)85 – 0210310.
GlobalStar: advantage through local contacts
You benefit fully from the worldwide local contacts that e-Business Travel has as a partner of GlobalStar Travel Management. This gives you the best fares and the best travel solutions. GlobalStar Travel Management is an international business travel network of around 85 independent travel agents. e-Business Travel is the only Dutch travel agency that is a partner of this worldwide organisation. Travel agents from 74 countries combine their local expertise and involvement. This enables us to offer you the best travel solutions worldwide. A partnership of which you therefore, will benefit from as one of our business relations. We can offer your flight tickets at local rates thanks to this international network.
Tips for Travel
By planning and booking your business trips efficiently and smartly, you can significantly save costs.
- Try to book as far ahead as possible so that you will have more choice of airlines and lower fares for your trip.
- Follow newsletters & items from airlines to stay informed of special offers such as KLM World Deals;
- Travellers naturally use their own frequent flyer savings programme, but as an organisation you can also save points at the same time. For example with KLM BlueBiz. You can exchange the saved points, for example for free airline tickets. Take a look at the other corporate savings programmes (LINK to corporate savings programmes);
- Check whether you can combine data from tickets. If a traveller often flies to the same destination, you can book more favourable rates by combining multiple dates of tickets;
- Flights with a stopover can also save you considerable costs;
- Airline tickets are often cheaper if the stay is longer than 3 nights or if a Saturday is included. It is worth considering staying one night longer. This often results in cost savings that exceed the costs for an extra hotel night;
- Know your travellers! If you know that someone changes their flight often, it may be cheaper in the long run to book a more expensive ticket that can be amended (free of charge);
- Make analyses of travel data to see where you can benefit. e-Business Travel can provide you with this management information on a regular basis.
Paperless travel for VIP and group travel
When you book a luxury trip or group trip with us, you will receive an app for your travel confirmation by e-mail. You will receive all information about flights, hotels, transfers, etc. in this e-mail. E-tickets, hotel vouchers and other necessary confirmations have been added so that you have all the information together. This allows you to travel ticketless. Everything for your convenience!
e-Business Travel (Chamber of Commerce no. 30165676) is affiliated with the Stichting Calamiteitenfonds Reizen. The guarantee of the Calamiteitenfonds means that if you as a traveller participate in a trip to which the guarantee applies:
- (part of) your travel sum will be reimbursed if we cannot execute or not fully execute the trip due to a catastrophe;
- the necessary additional costs will be reimbursed to you if we have to modify the trip or need to repatriate you early due to a catastrophe.
Catastrophe is held to mean an abnormal event caused by an act of war or a natural disaster.
“Stichting Garantiefonds Reisgelden Zakelijk (SGRZ)”
e-Business Travel (Chamber of Commerce no. 30165676) is affiliated with SGRZ. You can check this via www.sgrz.nl. Within the limits of the SGRZ guarantee scheme, the trips published on this website are covered by the SGRZ guarantee. This SGRZ guarantee means that the client is insured that his prepaid travel money is refunded if the other party is unable to fulfil the agreed performance due to financial inability. Insofar as the agreement also includes transport and the place of destination has already been reached, the return journey is taken care of.
Business travel insurance
We can also advise you regarding business travel insurance for your whole company. e-Business Travel works closely with partner Allianz Global Assistance, the world’s largest assistance and travel insurer. Allianz has its own emergency centres in 36 countries worldwide and its employees are available to travellers 24/7.
Allianz Short-term Travel Insurance covers SOS assistance, travel accidents, luggage and medical expenses. This travel insurance is only valid during the period of the booked trip.
In combination with Travel insurance you can take out Cancellation cover. If you need to cancel or cut short your trip, you will be reimbursed for the unused days. If you choose Double Comprehensive Cancellation Insurance, you will not only be reimbursed for the unused days, but 100% of your travel sum. Even if you have to cancel your trip on the day before you are due to return home.
If you travel more than once a year, Annual multi-Trip Travel and Cancellation Insurance will be worthwhile. In addition to excellent cover for SOS assistance, travel accidents, luggage and medical expenses, you can also make free use of the travel doctor and vaccination advice of Allianz Global Assistance.
Do you need travel insurance? Let us know which insurance you require and we will take care of the rest. You will receive the policy, the conditions of cover and the invoice from us.
Why e-Business Travel?
Dedicated team of specialists
Best price/quality ratio
Short response time
Local rates worldwide
Everything under one roof
Customised management information
Have your business trips organised by
Are you curious about what we can do for you? How can we make your business trip, maritime trip, group trip or luxury trip an unforgettable experience? Contact us to discuss your requirements.
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We can take care of all your travel requirements before, during and after your trip!